November 17, 2018 Board Meeting Minutes
- Financials
- PTSA growing membership versus volunteers – what should the focus be? (Volunteers)
- Need to develop a plan – Jessica M. will draft. Plan should measure:
- Percentage of volunteer opportunities filled
- Number of volunteers
- How difficult was it to fill the slots?
- Question — what to do with the volunteer of the month?
- Decision: each meeting we will
- Choose one person randomly for gift card
- Identify outstanding/leading volunteers and Robyn will send a thank you card.
- Decision: each meeting we will
- PTSA to find different ways to reach potential volunteers for the PTSA and not only through HaS or electronic communication
- PTSA to have a slot at one of the next Parent Academies to promote HaS to parents
- Need to develop a plan – Jessica M. will draft. Plan should measure:
- Benefits of membership
- Being able to vote on how the money is being used
- Revenue for the school.
- Ideas to increase members:
- List all members in PTSA MAV minute and express thanks.
- Reminder for all members to renew
- Email all prior members that did not renew, reminding them to renew.
- Hospitality Topics and Upcoming Events
- Fall Talent Show
- Moved into January
- Talent show is a GO and Jessica to link up with the school staff for organization
- Jessica to look to find someone to chair this event with her for future events
- Reflections and Destination Imagination
- Yes, we are planning to do Reflections
- Cricket to reach out people to get this running
- Liz Austin will be running Reflections for this year
- Teacher and Staff Appreciation
- Robyn and Jessica M to coordinate with LC Room Parents
- Coordinate gifts and money collection through PTSA
- Fall Talent Show
- Board Organizational Topics
- Robyn motioned to bring Volunteer Coordinator back to board; Chris 2nd; all in favor
- Setup Slack Channel for decisions and then bring them back into the meeting protocol @ each month
- School Report (Assistant Principal)
- Share the desire to have more after school offerings, balanced with protecting the staff’s time
- Committed after school clubs/activities (Estimated cost: $500-$1000):
- Geography Bee (Geo Bee) – GT Advisor
- Yearbook club – Shannon Kaple
- Art Club
- Running Club
- Pending:
- Spelling Bee
- Ran the tutor position ($4500) for 3 & 4 LC, not filled. Running the position again.
- General discussion. Head count
- Students that are in the school
- School district funded numbers – preschools do not count, kindergarten students count ½.
- # Families 450-500.
October 15, 2018 Board Meeting Minutes
- Financials
- PTSA Organizational Updates
- President position status (still vacant)
- Changes to bylaws
- Increase membership
- Fundraising Topics
- Miner’s Tavern has happened
- Current fundraisers planned
- Help handing out King Soopers cards
- Parking sign for PTSA parking / what to do with final signs
- Google form for King Soopers card requests
- Nutcracker tickets as a trial this year
- Talent Show
- Sponsoring a sister school?
- Market Day local
- Mingle planning to start in January
- Volunteer Topics
- Volunteer of the Month award program starting
- Upcoming Events (Oct/Nov)
- Book Fair needs additional people
- Chris to be @ Parent Academy to hand out the KS cards
- BVSD contracted with external vendor to clear district volunteers; Jessica M to update information
- HelpAtSchool still needs additional updates to make it work with the Meadowlark Setup
- Family Academy needs support
- Reflections and Destination Imagination – we are planning to do Reflections (Cricket to reach out people to get this running)
- Update and Inputs from Principal and Teacher Representative
- Academic tutor position is posted and will be support 3rd/4th grade community support; 3 hrs per day for all student contact days; paid from PTSA money
- Student scholarships have been used
- Exploring Maker Space and hold off until there is some money needed
- Probably not enough teacher support for running all the club ideas
- More direction and ideas on how to further improve/update the maker space
July 10th, 2018 Board Meeting Minutes
- Financials
- Board Member changes
- Help at School
- 2018-2019 PTSA planning
- PTSA Communication
- Back to School BBQ
- Crossing guards / pedestrian safety
