November 17, 2018 Board Meeting
PTSA growing membership versus volunteers – what should the focus be? (Volunteers)
Need to develop a plan – Jessica M. will draft. Plan should measure:
Percentage of volunteer opportunities filled
Number of volunteers
How difficult was it to fill the slots?
Question — what to do with the volunteer of the month?
Decision: each meeting we will
Choose one person randomly for gift card
Identify outstanding/leading volunteers and Robyn will send a thank you card.
PTSA to find different ways to reach potential volunteers for the PTSA and not only through HaS or electronic communication
PTSA to have a slot at one of the next Parent Academies to promote HaS to parents
Benefits of membership
Being able to vote on how the money is being used
Revenue for the school.
Ideas to increase members:
List all members in PTSA MAV minute and express thanks.
Reminder for all members to renew
Email all prior members that did not renew, reminding them to renew.
Hospitality Topics and Upcoming Events
Fall Talent Show
Moved into January
Talent show is a GO and Jessica to link up with the school staff for organization
Jessica to look to find someone to chair this event with her for future events
Reflections and Destination Imagination
Yes, we are planning to do Reflections
Cricket to reach out people to get this running
Liz Austin will be running Reflections for this year
Teacher and Staff Appreciation
Robyn and Jessica M to coordinate with LC Room Parents
Coordinate gifts and money collection through PTSA
Board Organizational Topics
Robyn motioned to bring Volunteer Coordinator back to board; Chris 2nd; all in favor
Setup Slack Channel for decisions and then bring them back into the meeting protocol @ each month
School Report (Assistant Principal)
Share the desire to have more after school offerings, balanced with protecting the staff’s time
Committed after school clubs/activities (Estimated cost: $500-$1000):
Geography Bee (Geo Bee) – GT Advisor
Yearbook club – Shannon Kaple
Ran the tutor position ($4500) for 3 & 4 LC, not filled. Running the position again.
General discussion. Head count
Students that are in the school
School district funded numbers – preschools do not count, kindergarten students count ½.
# Families 450-500.
October 15, 2018 Board Meeting
PTSA Organizational Updates
President position status (still vacant)
Changes to bylaws
Miner’s Tavern has happened
Current fundraisers planned
Help handing out King Soopers cards
Parking sign for PTSA parking / what to do with final signs
Google form for King Soopers card requests
Nutcracker tickets as a trial this year
Sponsoring a sister school?
Market Day local
Mingle planning to start in January
Volunteer of the Month award program starting
Upcoming Events (Oct/Nov)
Book Fair needs additional people
Chris to be @ Parent Academy to hand out the KS cards
BVSD contracted with external vendor to clear district volunteers; Jessica M to update information
HelpAtSchool still needs additional updates to make it work with the Meadowlark Setup
Family Academy needs support
Reflections and Destination Imagination – we are planning to do Reflections (Cricket to reach out people to get this running)
Update and Inputs from Principal and Teacher Representative
Academic tutor position is posted and will be support 3rd/4th grade community support; 3 hrs per day for all student contact days; paid from PTSA money
Student scholarships have been used
Exploring Maker Space and hold off until there is some money needed
Probably not enough teacher support for running all the club ideas
More direction and ideas on how to further improve/update the maker space
July 10th, 2018 Board Meeting
Board Member changes
Help at School
2018-2019 PTSA planning
Back to School BBQ
Crossing guards / pedestrian safety