Meeting Minutes

November 17, 2018 Board Meeting Minutes

• Financials
• PTSA growing membership versus volunteers – what should the focus be? (Volunteers)
  • Need to develop a plan – Jessica M. will draft. Plan should measure:
    • Percentage of volunteer opportunities filled
    • Number of volunteers
    • How difficult was it to fill the slots?
  • Question — what to do with the volunteer of the month?
    • Decision: each meeting we will
      • Choose one person randomly for gift card
      • Identify outstanding/leading volunteers and Robyn will send a thank you card.
  • PTSA to find different ways to reach potential volunteers for the PTSA and not only through HaS or electronic communication
  • PTSA to have a slot at one of the next Parent Academies to promote HaS to parents
• Benefits of membership
  • Being able to vote on how the money is being used
  • Revenue for the school.
  • Ideas to increase members:
    • List all members in PTSA MAV minute and express thanks.
    • Reminder for all members to renew
    • Email all prior members that did not renew, reminding them to renew.
• Hospitality Topics and Upcoming Events
  • Fall Talent Show
    • Moved into January
    • Talent show is a GO and Jessica to link up with the school staff for organization
    • Jessica to look to find someone to chair this event with her for future events
  • Reflections and Destination Imagination
    • Yes, we are planning to do Reflections
    • Cricket to reach out people to get this running
    • Liz Austin will be running Reflections for this year
  • Teacher and Staff Appreciation
    • Robyn and Jessica M to coordinate with LC Room Parents
    • Coordinate gifts and money collection through PTSA
• Board Organizational Topics
  • Robyn motioned to bring Volunteer Coordinator back to board; Chris 2nd; all in favor
  • Setup Slack Channel for decisions and then bring them back into the meeting protocol @ each month
• School Report (Assistant Principal)
  • Share the desire to have more after school offerings, balanced with protecting the staff’s time
  • Committed after school clubs/activities (Estimated cost: $500-$1000):
    • Geography Bee (Geo Bee) – GT Advisor
    • Yearbook club – Shannon Kaple
    • Art Club
    • Running Club
    • Pending:
      • Spelling Bee
  • Ran the tutor position ($4500) for 3 & 4 LC, not filled. Running the position again.
  • General discussion. Head count
    • Students that are in the school
    • School district funded numbers – preschools do not count, kindergarten students count ½.
    • # Families 450-500.

October 15, 2018 Board Meeting Minutes

• Financials
• PTSA Organizational Updates
  • President position status (still vacant)
  • Changes to bylaws
  • Increase membership
• Fundraising Topics
  • Miner’s Tavern has happened
  • Current fundraisers planned
  • Help handing out King Soopers cards
  • Parking sign for PTSA parking / what to do with final signs
  • Google form for King Soopers card requests
  • Nutcracker tickets as a trial this year
  • Talent Show
  • Sponsoring a sister school?
  • Market Day local
  • Mingle planning to start in January
• Volunteer Topics
  • Volunteer of the Month award program starting
• Upcoming Events (Oct/Nov)
  • Book Fair needs additional people
  • Chris to be @ Parent Academy to hand out the KS cards
  • BVSD contracted with external vendor to clear district volunteers; Jessica M to update information
  • HelpAtSchool still needs additional updates to make it work with the Meadowlark Setup
  • Family Academy needs support
  • Reflections and Destination Imagination – we are planning to do Reflections (Cricket to reach out people to get this running)
• Update and Inputs from Principal and Teacher Representative
  • Academic tutor position is posted and will be support 3rd/4th grade community support; 3 hrs per day for all student contact days; paid from PTSA money
  • Student scholarships have been used
  • Exploring Maker Space and hold off until there is some money needed
  • Probably not enough teacher support for running all the club ideas
  • More direction and ideas on how to further improve/update the maker space

July 10th, 2018 Board Meeting Minutes

• Financials
• Board Member changes
• Help at School
• 2018-2019 PTSA planning
• PTSA Communication
• Back to School BBQ
• Crossing guards / pedestrian safety